EXECUTIVE ADMINISTRATIVE ASSISTANT

Downtown Cleveland professional services organization is seeking an Executive Administrative Assistant to support a group of executives. This position is seeking a seasoned assistant who is willing to be a team play and work at a highly confidential level.

Primary responsibilities are providing assistance to the Executive team for their administrative, travel and scheduling needs. Additional responsibilities include:

  • Prepare various documentation including correspondence, memoranda, Executive meeting documentation
  • Screen correspondence and telephone inquiries
  • Assist and prepare team members for events, conferences and trade shows.
  • Assist with travel arrangements and manage reward programs, necessary travel documents and coordinate various travel options.
  • Maintain corporate record books.
  • Assist with updating and organizing company-wide contact lists in company database.
  • Prepare quarterly initiative reports to update team on sourcing efforts for marketing purposes.

4+ years as an executive or administrative assistant is required. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) as well as with coordinating international and domestic travel arrangements. Ability to juggle competing priorities and have accurate attention to detail. Must be able to prioritize, multi-task and handle and maintain confidential matters.

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PT CORPORATE LEGAL ASSISTANT

West side Cleveland company is seeking a Part time Corporate Legal Assistant to work in their corporate legal department.  This position will work 3 days a week, days may vary.

General responsibilities include:

  • Preparing and maintaining corporate minutes and record books
  • Review of documents for purging and consolidation.
  • Assist with digitalizing documents.
  • Provide some administrative support to the General Counsel as needed

2+ years of legal assistant or legal secretary experience is required.  Working knowledge of corporate records maintenance.  Must be experience with MS Office and willing to be a team player.

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RECRUITING COORDINATOR

Downtown Cleveland professional services organization is seeking a Recruiting Coordinator due to company growth and expansion. This position will support and work together with the HR Manager.

Responsibilities include:

  • Assisting with creating and monitoring job postings;
  • Assisting with candidate screening and initial interviewing;
  • Scheduling of candidates;
  • Applicant tracking management and input;
  • Candidate sourcing;
  • Additional administrative duties as required.

2+ years of recruiting experience is required. Bachelor’s degree is preferred in HR or similar field. Solid MS Office skills including working familiarity with applicant tracking systems. Ability to work in a fast paced, confidential setting is mandatory.

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DOCKET CLERK

Downtown Cleveland law firm docketing department is expanding and seeks to add to their staff!  Experience with bankruptcy docketing considered a plus.  General responsibilities include:

  • Preparing and distributing docket reports
  • Maintain the docketing database by adding documents, as well as information from those documents to a docket system on a daily basis
  • Review and extract information from correspondence and other documents received 
  • Review and communicate docket to attorneys/paralegals/legal assistants
  • Evaluate and process invoices that we received behalf of clients

2+ years of docketing experience, preferably within a law firm, in addition to being organized and attentive to details is required.  Familiarity with docketing system is a must.

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TEMP TO HIRE LITIGATION LEGAL ASSISTANT

Suburban Independence Area law firm is seeking a Temp-to-Hire Litigation Legal Assistant to support a dynamic group of attorneys with a busy practice. This position will temp first with the intent to move into a direct-hire position.

Responsibilities include:

  • Preparing and filing documents in state, federal, and appellate courts.
  • Transcription, drafting, and editing of correspondence, memoranda, motions, and briefs.
  • Manage all administrative tasks for multiple attorneys simultaneously (client intake, expense reimbursements, billing, etc.).
  • Coordinate trips and manage complex logistics for same. Handle frequently changing travel arrangements while complying with strict client travel policies and guidelines.
  • Review client billing for accuracy.

3+ years of solid litigation experience required. Solid experience with MS Office including Word, Excel and Outlook.

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CORPORATE/LITIGATION LEGAL SECRETARY

Downtown Cleveland law firm is seeking a Corporate/Litigation Legal Secretary to support a dynamic group of attorneys within the business practices group.

Responsibilities include:

  • Create and/or revise corporate documents including contracts, agreements, transactional matters, compliance, closing documents, shareholder and corporate minutes, redlining, etc.
  • Create and/or revise litigation documents including discovery, pleadings, motions, briefs, etc.
  • Assemble pre-closing documents and sets of executed documents for signature.
  • Work closely with practice group for upcoming trials and transaction closings.
  • Enter time for timekeepers, prepare expense reports and review billing statements.
  • Reviews statements for billings including for specific client billing arrangements.
  • Responsible for file, client and case management.
  • Schedule and travel arrangements.

Qualified candidates must have a minimum of 4 years of experience in corporate or business practices, as well as litigation. Candidates must posses a solid proficiency with MS Office (Word, Excel and Outlook).

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LITIGATION LEGAL SECRETARY

One of Cleveland’s finest downtown law firms is seeking a Litigation Legal Secretary to support a dynamic group of attorneys.

Responsibilities include

* Preparing and filing documents in state, federal, and appellate courts including complex large class actions and multi-district litigations.

* Assisting in the preparation, assembly, production, and tracking of discovery requests and responses.

* Assisting in deposition and trial preparation.

* Transcription, drafting, and editing of correspondence, memoranda, motions, and briefs.

* Manage all administrative tasks for multiple attorneys simultaneously (client intake, expense reimbursements, billing, etc.).

* Effectively screen and prioritize requests for meetings and calls and schedule accordingly.

* Coordinate trips and manage complex logistics for same. Handle frequently changing travel arrangements while complying with strict client travel policies and guidelines.

* Supervise the client billing process for multiple attorneys and coordinate with other staff to adhere to unique guidelines, budgets, and procedures for same.

4+ years of solid litigation experience required. Solid experience with MS Office including Word, Excel and Outlook. Larger firm experience is considered a plus.

EXECUTIVE ADMINISTRATIVE ASSISTANT

Downtown Cleveland professional services organization is seeking an Executive Administrative Assistant to support one of its top Executives. This position is seeking a seasoned Executive Assistant who has previously supported a C-Suite Executive at the CEO, COO or CFO level and is experienced working at a highly confidential level.

Primary responsibilities are development and management of the key events calendar, coordination of schedules, general communications support and liaison to the reporting Executive. Additional responsibilities include:

  • Act as an envoy of the executive and represent the position in a professional and cordial manner
  • Serve as liaison between reporting Executive and Executive Committee, Partners, Company Management team and all external contacts
  • Prepare various documentation including correspondence, memoranda, Executive meeting documentation
  • Screen correspondence and telephone inquiries
  • Prepare PowerPoint presentations for executive level presentations
  • Handle all internal and external requests in a timely manner
  • Coordinate on-site and off-site meetings, conferences, etc., across multiple time zones
  • Coordinate complex domestic and international travel arrangements, including visas
  • Be able to handle projects and other assignments as needed, including event planning

5+ years as an executive administrative assistant supporting a C-Suite level executive. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) as well as with coordinating international and domestic travel arrangements. Ability to juggle competing priorities and solid business acumen are musts. Must be able to prioritize, multi-task and handle and maintain confidential matters.

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