CONTRACT PROBATE PARALEGAL

Downtown Cleveland law firm is seeking an experienced Probate Paralegal for a 3 to 6 month (could go longer) temporary basis to assist the department with incoming case matters.  This position is flexible to full time or 4 days a week.

Responsibilities will vary depending on each case matter’s needs but general duties include basic estate work, drafting wills, drafting powers of attorney for both financial and healthcare matters, handling probate filings, etc. in addition to case management.

A minimum of 3+ years of probate/estates/trusts is required.  Additionally, candidates must be able to work independently and with minimal direction.

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COMMERCIAL LITIGATION ASSOCIATE

Growing Northeast Ohio law firm is seeking a Commercial Litigation Attorney to join their thriving practice group to provide legal services and advice to both new and existing clients of the firm.  

The preferred candidate will have experience in commercial litigation and appellate law.  Experience handling complex, general civil and commercial matters from commencement through trial and appeal is a must.  Additionally, candidates will be working with clients, drafting motions and discovery demands/responses, reviewing and drafting contracts, negotiating and resolving disputes, conducting depositions, as well as appearing in court for conferences and motions.  Subject matter of litigation is very diverse; however, experience with contract disputes and corporate disputes is essential.  Strong legal research and legal writing skills are required in order to perform substantive and frequent motion practice.   

The ideal candidate should have a minimum of 5 years of commercial litigation experience in addition to an ability to work both independently and as part of a team, and manage a caseload effectively. Strong analytical skills, time management, an ability to multi-task and creative thinking are needed.

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ACCOUNTS RECEIVABLE SPECIALIST

Downtown Cleveland company is seeking an Accounts Receivable Specialist due to departmental growth.

General responsibilities include:

  • Manages cash receipts application process including the application of wires, checks, credit cards and trust funds.
  • Processes incoming payments in compliance with financial policies and procedures.
  • Verifies, codes and posts the current day financial transactions.
  • Prepares daily bank deposits and reconciles to accounting system.
  • Prepares daily cash reports.
  • Scans receipt copies into the system.
  • Verifies and researches account discrepancies.
  • Assists in resolving client billing issues.
  • Assists with the month-end and year-end closing processes.
  • Maintains accurate records, files and necessary documentation.

2+ years of accounting experience is required with a preference to prior A/R experience.  Proficiency with Word, Excel and data entry is a must.

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2ND SHIFT LEGAL WORD PROCESSOR

Prestigious downtown Cleveland law firm is seeking a 2nd Shift Word Processor due to firm and departmental growth. This position works 4:00 p.m. until 12:30 a.m.

Responsibilities include:

  • Revise and format existing and new documents as well as proofreading for accuracy and completeness.
  • Prepare and create various documents for various areas of law inclusive of litigation, corporate, real estate, IP and probate.
  • Transmit and/or receive documents via scanning and/or email.
  • Provide secretarial support to assignments including, but not limited to, transcribing tapes, typing correspondence, reports, memoranda and/or other documents (i.e., briefs and other pleadings, wills, closing documents, electronic filing etc.), submitting same for review; revising, proofreading, assembling and distributing prepared materials.
  • Originate correspondence as directed and assume other responsibilities including, but not limited to, reviewing and routing incoming correspondence, scheduling appointments, creating and maintaining files and indexes, screening and routing telephone calls, and receiving and directing clients, preparing expense reports, as well as entering timekeepers time as required.

Qualified candidates will have a minimum of 3 years or more of legal secretarial and/or legal word processing experience. Advanced MS Office skills, inclusive of working knowledge of DocXtools, Styles, and well rounded legal experience are musts. Ability to work in a fast paced, team environment is required.

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REAL ESTATE ASSOCIATE

Northeast Ohio law firm is expanding it’s real estate practice group and is seeking a Real Estate Attorney to assist in both real estate and construction law matters.

The position requires individuals to negotiate and draft commercial real estate purchase agreements, leases and other transaction documents; represent lenders, buyers and sellers in commercial real estate closings; review title commitments and surveys; handle matters dealing with land use, zoning and entitlements as well as real estate tax appeals.  

The ideal candidate should have a minimum of 3 years of real estate experience in a law firm or in-house legal department.  Strong legal writing skills in addition to working with a team is critical.

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EXECUTIVE ADMINISTRATIVE ASSISTANT

Downtown Cleveland professional services organization is seeking an Executive Administrative Assistant to support one of its top Executives. This position is seeking a seasoned Executive Assistant who has previously supported a C-Suite Executive at the CEO, COO or CFO level and is experienced working at a highly confidential level.

Primary responsibilities are development and management of the key events calendar, coordination of schedules, general communications support and liaison to the reporting Executive.

Additional responsibilities include:

  • Act as an envoy of the executive and represent the position in a professional and cordial manner
  • Serve as liaison between reporting Executive and Executive Committee, Partners, Company Management team and all external contacts
  • Prepare various documentation including correspondence, memoranda, Executive meeting documentation
  • Screen correspondence and telephone inquiries
  • Prepare PowerPoint presentations for executive level presentations
  • Handle all internal and external requests in a timely manner
  • Coordinate on-site and off-site meetings, conferences, etc., across multiple time zones
  • Coordinate complex domestic and international travel arrangements, including visas
  • Be able to handle projects and other assignments as needed, including event planning

5+ years as an executive administrative assistant supporting a C-Suite level executive. Proficient in MS Office (Word, Excel, PowerPoint, Outlook) as well as with coordinating international and domestic travel arrangements. Ability to juggle competing priorities and solid business acumen are musts. Must be able to prioritize, multi-task and handle and maintain confidential matters.

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CONFLICTS SPECIALIST

Prestigious Cleveland law firm is expanding and is seeking a Conflicts Specialist to join their growing department.

Responsibilities include:

  • Performing all necessary data entry for new or revised conflict searches.
  • Research new clients through Dunn & Bradstreet and other resources to provide a comprehensive view of the new client.
  • Assist in the preliminary analysis of conflicts checks.
  • Review and approve client/matter intake submissions according to approved guidelines on a daily basis and revises all client intake forms and distributes to appropriate personnel.
  • Responsible for actively participating in the clean-up of data within Intapp and Elite to maintain the integrity and accuracy of conflict results, as needed.

2+ years of law firm conflicts and/or intake experience is needed.  Experience with Elite and/or Intapp considered a plus but not needed.  Proficient with Word and Outlook.

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ACCOUNTS PAYABLE SPECIALIST

Downtown Cleveland professional services organization is adding an Accounts Payable Specialist to it’s growing company.

General responsibilities include:

  • Assembles, reviews and verifies invoices and check requests.
  • Codes invoices for accurate allocation in the company’s ERP system.
  • Enters and uploads invoices into the system.
  • Monitors accounts, invoices and vendor payments to clarify any unusual items or prices.
  • Reviews and processes expense reports.
  • Responds to vendor inquiries.
  • Reconciles vendor statements, researches and corrects discrepancies.
  • Assists with the month-end and year-end closing processes.
  • Maintains accurate records, files and necessary documentation.
  • Audits and processes credit card bills.
  • Processes year-end 1099’s.

2+ years of accounting experience is required with a preference to prior A/P experience.  Proficiency with Word, Excel and data entry is a must.

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INTELLECTUAL PROPERTY ATTORNEY

Northeast Ohio law firm is seeking an Intellectual Property Attorney to aid the firm in building up their IP department. The attorney must be an effective client relationship manager possessing strong communication skills and a desire to build a thriving, successful practice group. This position offers an outstanding opportunity to be on the ground floor of a growing practice.

The preferred candidate will have experience with a full range of Intellectual Property services, including litigation at the district court, International Trade Commission, and appellate levels for patent, trade secret and trademark; patent preparation and prosecution; trademark and copyright counseling and portfolio management; post-grant and other administrative proceedings before the US Patent and Trademark Office (USPTO); licensing, technology transfer and other transactions; and addressing Intellectual Properties issues in corporate transactions.

Attorneys looking to be considered should have a minimum of 5 years of full range IP experience. Bachelor’s degree and/or advanced degree in engineering (electrical, computer, biomedical, mechanical, civil) or related fields is preferable. Must be admitted in Ohio and have a license in good standing as well as admission to practice before the USPTO. Attorneys with a portable book of business are highly preferred.

Candidates should possess solid writing, communication and research skills. This position requires an ability to communicate effectively with the USPTO, inventors, in-house counsel and team members, both verbally and in writing.

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CONTRACT LEGAL ASSISTANTS

Suburban legal entity is seeking legal assistants/secretaries, litigation paralegals and junior or entry level attorneys with prior litigation or document reviewer experience for long term contract positions for high profile document case reviews. These positions are slated to start immediately to within the next 2 weeks.

General responsibilities include reviewing documents in preparation for depositions, audit cases for record needs, carry out the collection of necessary records pertinent to cases and assist with preparation and organization of documents.

Prior litigation experience is preferred but open to solid experience with document review. This position is expected to continue for several months. No parking costs.

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RN/NURSE PARALEGAL

One of Cleveland’s most prestigious downtown law firms is seeking a Nurse/RN Paralegal for it’s medical malpractice department.

Responsibilities will focus on working on mass tort matters wherein medical terminology will be key aspect and assisting with medical products cases or other cases that require a nursing background.

Candidates must have prior law firm experience and nursing degree. Additionally, prior nursing experience in ICU, CCU, MedSurg or ER is required. Open to those with required nursing experience, paralegal degree/certificate, and internship as a nurse paralegal.

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JUNIOR LEGAL SECRETARY

This downtown Cleveland law firm is seeking a Junior Legal Secretary for their growing practice groups.  This is an amazing opportunity for the legal secretary with a few years of experience to transition into one of Cleveland’s top law firms.

General responsibilities include:

  • Typing correspondence, memoranda, and other legal documents;
  • Reviewing and date stamping incoming mail;
  • Establishing and maintaining calendar, contact lists, and deadline reminder systems;
  • Maintaining attorney and general office files;
  • Reviewing and preparing files for closing;
  • Scheduling appointments and travel arrangements;
  • Entering attorney and paralegal time into the timekeeping system;
  • Working with Billing Department and billing attorney to review and revise billing Proformas and assisting in finalizing bills for client mailing;
  • Additional duties as assigned.

Candidates should have between 2 and 5 years of legal experience.  Advanced Word skills in addition to Excel, PowerPoint and Outlook are required.  Working knowledge of Nuance considered a plus.

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